Personnel Administration Specialist

The Administration Team is looking for a new talent to join! 

Droids On Roids is currently looking for an organized & dedicated specialist who will become a part of the Administration Team as a Personnel Administration Specialist. We are looking for a person who, using their strong knowledge & understanding of labour law and relevant civil law regulations, will make sure that all employee-related obligations of our company and paperwork are taken care of & will support our employees with their HR matters on a daily basis.  

Check this list to find out if we’re a match:

• 2+ years of experience as a Personnel Administration Specialist preferably in a software house or IT industry in general
• Solid knowledge and understanding of Polish labour law, social security laws as well as other law regulations relevant for civil-based contracts in IT industry
• Up-to-date with the latest changes in regulations concerning payroll & social security, labour law and other regulations of the field
• Previous experience in managing & settlement of various employee benefits
• Outstanding organizational & analytical skills with great attention to detail
• Excellent ownership skills & ability to work independently and in cooperation with the team as well as external specialists (accounting office)
• Proactive, articulate & kind communication
• Knowledge of Google Suite office apps (Gmail, Google Drive, Google Docs, Google Sheets)
• Openness to work from the office when needed (the possibility of working remotely up to 3 days a week)
• Fluent command of written and spoken Polish (at a native level)
• Ability to communicate freely in English (min. B1)

Extra points for:

• Previous experience in working with MacOs, Slack, Jira, Miro
• Previous experience in working with Calamari or other HR tools
• Experience within IT industry
• Knowledge of employee benefits products available on the market & experience in implementing them to the workplace
• Experience in working with accounting documents, within accounting software 

Your responsibilities:

• Being responsible for all HR documentation in the company
• Managing all formal matters in hiring, onboarding and offboarding of the employees (including singing contracts & other necessary paperwork, organizing health and safety trainings & health assessments, preparing salary settlements & holiday pay settlements)
• Administering HR data management, including maintenance of personal related records in HR System, update employee data files, ensure data accuracy and conduct periodic audits
• Supporting external payroll specialist
• Keeping personal files (B2B) & making sure that all the necessary employee documentation is up-to-date, signed & archived
• Preparing & signing annexes to the employees’ contracts, if necessary
• Managing and preparing settlements of employee benefits, including self-development budget, conference budget & other employee’ budgets
• Coordinating periodic medical assessments & health and safety trainings for employees
• Preparing bank transfers for B2B salaries 
• Maintaining contact & providing necessary information to the accounting office
• Managing employee leaves in a leave management tool (Calamari)
• Supporting employees on their personnel-relate matters on a daily basis
• Proactively informing about changes in relevant law regulations
• Providing data for other departments
• Supporting other members of Administration Team, People Team & Leadership members in employee-related matters

Psst… You don’t match all of the items on our requirements list? Don’t hesitate to apply anyway – don’t let the confidence gap or imposter syndrome get in the way – there’s a chance you’re more amazing than you think you are!

What do you get?

As Droids On Roids, we care about giving you a space to focus on your work always when you need it. We will provide you with the necessary equipment (MacBook, software and accessories). You’ll get access to private healthcare (Medicover) and paid days off to recharge whenever you need. With us, you’ll be able to develop your skills by taking part in internal workshops and initiatives. You’ll be given a recurring training budget to use as you wish.

Recruitment process

• Submit an application form – it’s the best way for us to get to know you!
• Answer a few questions during an initial phone call with a member of the Administration Team.
• Join an interview with Wojtek, CEO, Ola, Administration Specialist and Marta or Beata, our Talent Acquisition Specialists – during the interview, we will ask you to perform some basic recruitment tasks to make sure if your practical skills fit our proposal. 

Welcome aboard!

We will notify you about the results on each step!