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Personnel Administration Specialist

City: Wrocław Work partly from home Status: ONGOING


6 600 - 8 000 PLN + VAT (B2B)

5 500 - 6 600 PLN gross (UoP)


The Administration Team is looking for a new talent to join! 

Droids On Roids is currently looking for an organized & dedicated specialist who will become a part of the Administration Team as a Personnel Administration Specialist. We are looking for a person who, using their strong knowledge & understanding of labour law and relevant civil law regulations, will make sure that all employee-related obligations of our company and paperwork are taken care of & will support our employees with their HR matters on a daily basis.  

Check this list to find out if we’re a match:

  • 2+ years of experience as a Personnel Administration Specialist preferably in a software house or IT industry in general
  • Solid knowledge and understanding of Polish labour law, social security laws as well as other law regulations relevant for civil-based contracts in IT industry
  • Up-to-date with the latest changes in regulations concerning payroll & social security, labour law and other regulations of the field
  • Previous experience in managing & settlement of various employee benefits
  • Outstanding organizational & analytical skills with great attention to detail
  • Excellent ownership skills & ability to work independently and in cooperation with the team as well as external specialists (accounting office)
  • Proactive, articulate & kind communication
  • Knowledge of Google Suite office apps (Gmail, Google Drive, Google Docs, Google Sheets)
  • Openness to work from the office when needed (the possibility of working remotely up to 3 days a week)
  • Fluent command of written and spoken Polish (at a native level)
  • Ability to communicate freely in English (min. B1)

Extra points for:

  • Previous experience in working with MacOs, Slack, Jira, Miro
  • Previous experience in working with Calamari or other HR tools
  • Experience within IT industry
  • Knowledge of employee benefits products available on the market & experience in implementing them to the workplace
  • Experience in working with accounting documents, within accounting software 

Your responsibilities:

  • Being responsible for all HR documentation in the company
  • Managing all formal matters in hiring, onboarding and offboarding of the employees (including singing contracts & other necessary paperwork, organizing health and safety trainings & health assessments, preparing salary settlements & holiday pay settlements)
  • Administering HR data management, including maintenance of personal related records in HR System, update employee data files, ensure data accuracy and conduct periodic audits
  • Supporting external payroll specialist
  • Keeping personal files (B2B) & making sure that all the necessary employee documentation is up-to-date, signed & archived
  • Preparing & signing annexes to the employees’ contracts, if necessary
  • Managing and preparing settlements of employee benefits, including self-development budget, conference budget & other employee’ budgets
  • Coordinating periodic medical assessments & health and safety trainings for employees
  • Preparing bank transfers for B2B salaries 
  • Maintaining contact & providing necessary information to the accounting office
  • Managing employee leaves in a leave management tool (Calamari)
  • Supporting employees on their personnel-relate matters on a daily basis
  • Proactively informing about changes in relevant law regulations
  • Providing data for other departments
  • Supporting other members of Administration Team, People Team & Leadership members in employee-related matters

Psst… You don’t match all of the items on our requirements list? Don’t hesitate to apply anyway – don’t let the confidence gap or imposter syndrome get in the way – there’s a chance you’re more amazing than you think you are!

What do you get?

As Droids On Roids, we care about giving you a space to focus on your work always when you need it. We will provide you with the necessary equipment (MacBook, software and accessories). You’ll get access to private healthcare (Medicover) and paid days off to recharge whenever you need. With us, you’ll be able to develop your skills by taking part in internal workshops and initiatives. You’ll be given a recurring training budget to use as you wish.

Recruitment process

  • Submit an application form – it’s the best way for us to get to know you!
  • Answer a few questions during an initial phone call with a member of the Administration Team.
  • Join an interview with Wojtek, CEO, Ola, Administration Specialist and Marta or Beata, our Talent Acquisition Specialists – during the interview, we will ask you to perform some basic recruitment tasks to make sure if your practical skills fit our proposal. 

Welcome aboard!

We will notify you about the results on each step!

Perks & benefits

The best working conditions and broad self-development possibilities

Peace of mind

Peace of mind

We care about giving you a space to focus on your work always when you need it.



Whether you are a night owl or an early bird, a cozy nest full of tech waits for you at any hour.

26 paid days off

Paid days off

Need time off? Recharge with paid days off to use as you wish.

Budget to spend on training of your choice

Training budget & days off

We give you a budget to spend on conferences and additional 3 days off for it.

Private healthcare (Medicover)

Private healthcare

Don't wait in line! Fast, kind and accurate Medicover services are at your disposal.

Mental Healthcare

Mental healthcare

We care about your mental health, so if you feel down you can always get help from our dedicated platform or a specialist.

Internal workshops

Internal workshops

We invite pros to teach us how to become better - in both soft & hard skills.

Internal groups meetings

Internal groups meetings

You have time for weekly meetings with the rest of your group to share knowledge and develop your skills.

Remote working

Ask Henry

Let a personal concierge help you with everyday little tasks, so you have more time to relax.



Have a real influence in the IT community and engage in creating our events: Toast, Let Swift, Dribbble & LogCat.


Macbook & software

We work on Macbooks Pro and you’ll get one as well on your first day, together with any software you need.

Additional accessories for your computer

Additional accessories

Craft your ideal work environment and choose: monitors, mouse, keyboard, earphones, face mask :) and more.

Books, access to paid content and more

Books & paid content

Dive into reading your favourites books or magazines. We provide you with access to the best content and company Kindles.



Stay fit & move a bit!! Swimming pools, gyms, fitness dance classes and much more to choose from.

Fame on our blog

Fame on our blog

Have something to say? Publish your thoughts on our blog and get shared by digests like AndroidWeekly or Hacker News.

Online integrations

Online integrations

Being accompanied by your team online is what we support. Take part in online parties, play Among Us and just relax!

Breakfasts (sandwiches, fruit)

Food & drinks

Enjoy a daily breakfasts (sandwiches, salads and fruit) with freshly ground coffee and a variety of drinks, all available in our kitchen.


Brand new office

We’ve got a 700m2 office with project rooms in the city center, relax in a funroom, a naproom or play ping pong – you are not glued to your desk all-day!

Remote working


In a little cabin in the mountains, in Bali or simply at your home - you can work remotely for a limited time from anywhere in the world.


Shower & balcony

Take a shower after riding a bike to the office and take a deep breath drinking coffee at a balcony looking at the old city roofs.

Ping Pong

Ping pong

Being accompanied by your team online is what we support. Take part in online parties, play Among Us or any other games and just relax!

Varied food around the office

Varied food around the office

Just a minute from the office you can find Poke Poke, Wosabi, 8 Misek, Meet & Eat, Panda Ramen and many more great bistros.